Terms of Service

Last updated: June 30, 2026

These Terms of Service ("Terms") govern your access to and use of DentalHIPAA ("Service"), operated by DentalHIPAA ("we", "us", "our"). By creating an account or using the Service, you agree to these Terms.

1. Description of Service

DentalHIPAA provides HIPAA compliance tracking software for solo dental practices, including: a HIPAA compliance checklist, Business Associate Agreement (BAA) tracker, Security Risk Assessment wizard, staff training tracker, and compliance score dashboard.

2. Eligibility

You must be a licensed dental professional or authorized representative of a dental practice to use this Service. You must be at least 18 years old. By using the Service, you confirm that you meet these requirements.

3. Account Registration

You are responsible for maintaining the confidentiality of your account credentials. You are responsible for all activity that occurs under your account. Notify us immediately at support@dentalhipaa.com if you suspect unauthorized access to your account.

4. Subscription and Billing

• DentalHIPAA Pro is available at $79/month (monthly billing) or $860/year (annual billing).
• A 14-day free trial is available. No credit card is charged during the trial period.
• After the trial, your selected plan will be charged automatically via Stripe.
• You may cancel your subscription at any time. Cancellation takes effect at the end of the current billing period.
• We do not offer refunds for partial billing periods.

5. Acceptable Use

You agree not to:

• Enter actual patient health information (PHI) into DentalHIPAA
• Use the Service for any unlawful purpose
• Attempt to reverse engineer, copy, or resell the Service
• Share your account credentials with others outside your practice
• Upload malicious files or content

6. No Legal or Compliance Guarantee

DentalHIPAA is a software tool designed to help you organize and track your HIPAA compliance activities. Use of DentalHIPAA does not guarantee compliance with HIPAA or any other law or regulation. We are not a law firm and do not provide legal advice. We strongly recommend consulting a qualified HIPAA compliance attorney or consultant for legal guidance specific to your practice.

7. Data Ownership

You retain ownership of all data you enter into DentalHIPAA. We do not claim ownership over your compliance records, BAA data, or uploaded documents. See our Privacy Policy for details on how we handle your data.

8. Intellectual Property

DentalHIPAA, including its software, design, and content, is our intellectual property. You may not copy, modify, distribute, or create derivative works without our written permission.

9. Limitation of Liability

To the maximum extent permitted by law, DentalHIPAA shall not be liable for any indirect, incidental, special, or consequential damages arising from your use of the Service, including but not limited to HIPAA fines, penalties, or audit findings. Our total liability to you shall not exceed the amount you paid us in the 12 months preceding the claim.

10. Disclaimer of Warranties

The Service is provided "as is" without warranties of any kind. We do not warrant that the Service will be uninterrupted, error-free, or that it will meet your specific compliance requirements.

11. Termination

We reserve the right to suspend or terminate your account if you violate these Terms. You may cancel your account at any time. Upon termination, your right to use the Service ends immediately.

12. Changes to Terms

We may update these Terms from time to time. We will notify you of significant changes by email. Continued use of the Service after changes constitutes acceptance of the updated Terms.

13. Governing Law

These Terms are governed by the laws of the United States. Any disputes will be resolved in the courts of the United States.